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Kentucky State
Beekeepers Association
ORDER OF BUSINESS 1. Welcome of members and guests. 2. Acceptance of printed meeting agenda 3. Reading of minutes of the previous meeting. 4. Treasurer's report. 5. Executive Committee Report. 6. Communications. 7. Reports of other committees. 8. Reports of local associations. 9. Non budgeted items. 10. Unfinished business. 11. New business. 12. Program. 13. President's message. 14. Election of officers. 15. Installation of officers.
ARTICLE I. TITLE AND OBJECTS
Sec. 1. This association shall be known as the Kentucky State
Beekeepers Association Sec. 2. Objectives of KSBA shall be:
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To promote legislation and controls to protect and assist beekeeping as
a local, state · To encourage and charter local associations to be affiliated with KSBA; · To inform members about honeybees and beekeeping; · To provide a forum for training in the art of beekeeping and the production of honey;
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To inform the public about the importance and contribution of honeybees,
to the
ARTICLE II. MEMBERSHIP AND DUES Sec. 1. Any person who is interested in beekeeping becomes a member of KSBA upon payment of annual dues of five (5) dollars to the Treasurer. Membership may be renewed anytime during the year and shall extend membership for an additional twelve (12) months beyond the date current dues are to expire. Local associations may accept KSBA dues on behalf of their members, keep one (1) dollar for the local association and forward four (4) dollars to the KSBA Treasurer. Sec. 2. The immediate family of same address are members after (one member of the family) has paid dues for membership. Members must be 18 years of age to vote in meetings Sec. 3. A member after reaching his or her 80th birthday will receive free membership. Sec. 4. Lifetime membership may be granted by majority vote at any regular meeting to a member for outstanding service to KSBA..
ARTICLE III. MEETINGS Sec. 1. Three regular meetings of the association shall be held annually; each spring, summer and fall; at such a place and time designated by the President and published in the Kentucky Bee Line. Sec. 2. Special meetings of the KSBA membership shall be called by the President upon written application of seven (7) members and state the object of the desired call. The President and Executive Committee may call special meetings at any time, stating time, place and reason for such a meeting. Only business for which the meeting is called shall be acted on. Voting shall be by secret ballot when requested by a member. Sec. 3. Attendance by 5% of current dues paid members shall constitute a quorum at the three (3) scheduled annual meetings or any special called meeting of the general membership. Upon verification of a quorum, business of the KSBA may be transacted. Sec. 4. The Executive Committee shall have authority to transact KSBA business as needed, between regular meetings. The Executive Committee shall meet as often as deemed necessary by the KSBA President. Attendance of 25% of the Executive Committee shall constitute a quorum for the transaction of KSBA Business Sec. 5. To ensure efficient transaction of business and resolution of any "points of order" that are in question, Roberts Rules of Order shall be utilized. A Parliamentarian may be appointed by the President to resolve or clarify all parliamentary issues. The Parliamentarian shall have final resolution authority. Sec. 6. Voting will be by secret ballot if requested by any KSBA member present. Sec. 7. Regular meetings will be conducted in a manner to ensure that ample time is left to discuss beekeeping.
ARTICLE IV. ELECTIVE OFFICERS - ELIGIBILITY OFSec. 1. The officers of KSBA shall consist of a President, President-elect, Vice-president, Recording Secretary. Treasurer, Sergeant-at-Arms, and Historian. These officers, the Immediate Past-president and a delegate from each chartered local association shall constitute the Executive Committee and shall be empowered to act for KSBA.Sec. 2. The President, Recording Secretary and Treasurer shall constitute the Finance and Budget committee and shall be empowered to act for KSBA.Sec. 3. Any member 18 years of age or older may hold office after 6 months in good standing.
ARTICLE V. ELECTION AND INSTALLATION OF OFFICERS Sec. 1. As of the date recorded in ARTICLE XlV, Sec 1; the offices of President-elect, President and Immediate-past-President shall be filled progressively. The current Vice-president becomes President-elect: the President-elect becomes President; and the President becomes the Immediate-past-president. For the first year only, and to start the progression, the current Vice-president will become President and the offices of President-elect and Vice-president will be filled by elections. Thereafter the Vice-president and all other officers shall be elected annually. Officers shall be elected and installed at the fall meeting to serve for one year. Should the office of President-elect or President become vacant, officers in the progression will move forward. The current President shall then appoint a member to fill the office of Vice-president until the next election of officers. Sec. 2. A nominating committee shall be appointed at the spring meeting by the President to present a slate of officers at the fall meeting. Nominations for elective offices shall also be accepted from the floor at the fall meeting. Sec. 3. A secret ballot shall be taken when there is more than one person nominated for an office. The President shall select three tellers to tabulate ballots. Sec. 4. No person shall be elected for any office without his or her consent.
ARTICLE VI. DUTIES OF OFFICERSSec. 1. PRESIDENT. The President shall attend and preside at all meetings of KSBA; enforce order and compliance to the constitution and by-laws. He or she shall exercise general supervision over all KSBA officers and cause to be published such matters as in the President's or KSBA's opinion will serve the interest of the KSBA. He or she shall appoint committees and fill vacancies unless otherwise provided and perform from time to time such other duties as KSBA may direct. The office of President is a progressive office. He or she shall be the Immediate-past-president at the end of their term as President. Sec. 2. PRESIDENT-ELECT. The President-elect shall attend all meetings, and assist the President, and in the case of the President's absence or other emergency assume the office of President until the expiration of such contingency. The state of Kentucky will be divided in two sections using the time zones. The President-elect and the Vice-president will each be assigned one of the sections and serve as the Presidents aide in that section. The President-elect is expected to have served as aide in both sections by the time he or she becomes President. The office of President-elect is a progressive office. He or she shall be the President at the end of their term as President-elect. Sec. 3. VICE PRESIDENT. The Vice-president shall attend all meetings, and assist the President and President-elect and in case of the President-elect's absence or other emergency assume that office until the expiration of such contingency. The state of Kentucky will be divided in two sections using the time zones. The President-elect and the Vice-president will each be assigned one of the sections and serve as the Presidents aide in that section. The office of Vice-president is the first of the progressive offices. He or she shall be the President-elect at the end of their term as Vice-president. Sec. 4. RECORDING SECRETARY. The Recording Secretary shall attend all meetings of KSBA; keep the minutes of the meeting; publish calls for all meetings; and furnish the chairman of each committee (before adjournment) a list of the members on the committee. He or she shall keep on file the official copy of the constitution and by-laws; and in a book provided for the purpose, keep a permanent record of all new laws, amendments and repeals, with article and section, and date of action of KSBA thereon. At the next meeting the Recording Secretary shall present the amended official copy of the constitution and by-laws. The Recording Secretary when unable to perform any or all duties, shall immediately notify the President of the fact, who will appoint a temporary Recording Secretary. The Recording Secretary at the end of his or her term shall deliver to his or her successor all books, papers and other property of KSBA which may be in his or her possession. He or she shall transact such other business as KSBA may direct. Sec. 5. TREASURER. The Treasurer shall attend all meetings of KSBA and present a financial statement at each regular meeting. The Treasurer shall receive and maintain a record of all dues paid by members. When dues are received by the Treasurer, he/she shall promptly forward the information to the Membership Committee. The Treasurer shall maintain a checking account at a bank convenient for KSBA use. The President shall maintain a signature card at the KSBA bank and is authorized to sign checks in an emergency or until the office of Treasurer is filled. The Treasurer shall pay all budgeted items voted upon by KSBA as presented by the Finance Committee. Expenses that will exceed the budgeted amounts must be authorized as directed in ARTICLE XII, Sec 2. The Treasurer when unable to perform any or all duties, shall immediately notify the President of the fact, who will appoint a temporary Treasurer. The Treasurer at the end of his or her term shall deliver to his or her successor all books, papers and other property of KSBA which may be in his or her possession. Sec. 6. SERGEANT-AT-ARMS. The Sergeant-at-Arms shall attend all meetings and maintain order and decorum as directed by the presiding officer. A logbook shall be kept for the purpose of registering members and guests in attendance at each meeting. The Sergeant-at-Arms shall be custodian of the logbook. Sec. 7. HISTORIAN. The Historian shall take possession of and protect all past and future records of KSBA. All officers, committee chairmen or others developing or using records pertaining to KSBA, and not delivered to their successor, shall deliver same to the Historian at the conclusion of their term of office.
ARTICLE VII. IMPEACHMENT Sec. 1. An elective officer may be impeached for infraction of the provisions of the constitution or by-laws, at the discretion of KSBA. He or she can be impeached and removed from office by a vote of 2/3rds of the voting members present at a special meeting called for that purpose under ARTICLE III, Sec 2. Sec. 2. Appointive officers may be removed by the President at his or her discretion. Sec. 3. An elective officer may resign at any time by presenting a written resignation to the President and delivering all KSBA records or property to the President, or a person the President designates to receive such records and property.
ARTICLE VIII. VACANCIES Sec. 1. In case of vacancies in an elective office, not otherwise covered by the constitution and by-taws, the President shall state to KSBA the office made vacant and declare an election to be held at the next regular meeting of the association. Sec. 2. An elective officer, who is unavoidably hindered from attending Executive Committee meetings, may prior to the meeting, request from the President, permission to be absent. The office held by an elective officer who fails to attend two (2) executive committee meetings without permission to be absent may be declared vacant pursuant to Sec. 1. of this article.
ARTICLE IX. COMMITTEESSec. 1. All committees shall be appointed by the President, unless ordered by KSBA.
A. Honey Queen and Honey Princess a. Qualifications, duties and responsibilities of the Honey Queen and Princess are defined in the document titled "HONEY QUEEN/PRINCESS PROGRAM". Administration and management of the Honey Queen and Princess program shall be in accordance with this document. b. All changes to this document must be reviewed and approved by the KSBA Executive Committee prior to implementation.
B. Kentucky State Fair Honey Sales Bootha. A chairman or chairmen shall be appointed with complete authority to run the booth. b. Reasonable expenses of the chairman shall be paid by KSBA. c. A committee of three past chairmen who are current members of KSBA shall be appointed by the President to arbitrate any disputes between KSBA members and the operation of the booth. If there are not three past chairmen to serve, then the President may appoint any current member of KSBA to the committee. Should the committee fail to satisfactorily arbitrate a KSBA member's complaint, the President shall, at the request of the complaining member, place the complaint on the agenda of the next KSBA meeting to be settled by a vote of members in attendance. d. Only current KSBA members may sell honey they have produced to the sales booth.
C. Beekeeper of the Year Award a. Local associations shall submit a letter of recommendation to the Beekeeper of the Year committee by at least September 1st. of that year for the committee to have time to go over the letters and make their selection of a Beekeeper of the Year. b. The Beekeeper of the Year committee is made up of previous Beekeeper of the Year award recipients. c. The Beekeeper of the Year committee shall select from the state membership a Beekeeper of the Year if there are no letters of recommendation presented to the committee. d. The Beekeeper of the Year committee will present the award at the fall meeting.
D. Bee Line a. The Kentucky Bee Line is the official publication of KSBA. Each dues paying member shall receive a copy as a benefit of membership. The Editor may issue courtesy copies to counterparts in other areas or to anyone he/she believes has an interest of value to this association b. An appointed Editor is responsible for gathering, editing, printing and distributing information about beekeeping and subjects of interest to KSBA members. As many additional members shall be appointed to this committee as needed to accomplish the stated purpose.
E. Membership a. Is responsible for maintaining a current roster of dues paying members of KSBA. When dues are received by the Treasurer he/she shall promptly forward the information needed to keep the roster current. b. A current roster is to be delivered to each officer of KSBA at each meeting. Any current member may receive a roster on request. No one else may receive a copy of the roster without specific permission of the President. c. In cooperation with the Bee Line Editor, this committee will prepare mailing labels for the Bee Line, apply the labels and deliver the copies to the Frankfort postoffice for distribution or arrange for this to be done. d. KSBA holds a non-profit US postage paid permit number 421 at the Frankfort postoffice. It is the duty of this committee, under the direction of the Bee Line Editor and in cooperation with the Treasurer, to see that there are sufficient funds in the KSBA account at the postoffice and that KSBA is in compliance with all postal regulations.
ARTICLE Xl. CHARTER AND REGULATIONS FOR LOCAL ASSOCIATIONS Sec. 1. In an area within the state of Kentucky, wherein five (5) or more beekeepers collectively petition, KSBA shall, upon proper filing of an application and the payment of members dues, grant a charter as a local association with KSBA. Sec. 2. No local association may possess more than one charier at any time. Sec. 3. The local association, to qualify for a charter, shall agree to abide by the following qualifications: (1) The local association can govern itself by the KSBA constitution and by-laws, as they pertain to the election of officers and lengths of their terms. (2) The local association can submit to KSBA a written annual report of their activities, prior to the fall meeting.. Sec. 4. KSBA will render to local associations such services as: (1) Minutes of the association's meetings. (2) Assistance with exhibits and demonstrations. (3) Assistance in organizing at the initial election by officers and members from KSBA. (4) Issue a charter and furnish copies of KSBA constitution and by-laws. Sec. 5. Each local association shall appoint one of their elected officers to serve as a member of KSBA's executive committee.
ARTICLE Xll. FUNDS AND BUDGET Sec. 1. KSBA shall, by a majority vote of those present at regular meetings, have power to levy such dues as necessary and raise such other funds by means agreed to by the membership as deemed necessary to carry on the business of KSBA. Sec. 2. The Finance Committee shall submit a budget at the fall meeting for the following year that will authorize payment of expected expenses. Expenses that will exceed the budgeted amounts must be authorized by a majority vote of members at a regular meeting of KSBA. Sec. 3. The Finance Committee is responsible for the completeness and accuracy of the financial records of KSBA.The Finance Committee may audit the records as often as needed.
ARTICLE Xlll. ALTERATIONS AND AMENDMENTS Sec. 1. A resolution to amend the constitution and by-laws may be entertained at any meeting of this association, provided one month's notice in writing has been given to all KSBA members, with reasons and objects of the proposed change stated in full. This association may make all rules necessary for its governing.
ARTICLE XlV. REPEAL CLAUSE Sec. 1. As of this amendment, dated 4/10/1999, this and all future amendments approved by KSBA and presented by the Recording Secretary under ARTICLE VI, Sec. 4 shall be dated and signed by the Recording Secretary and the President. Sec. 2. The latest amended constitution and by-laws supersede all previous constitutions and by-laws. |